Administrative Assistant Job at Dali & Associates Recruiting, Santa Monica, CA

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  • Dali & Associates Recruiting
  • Santa Monica, CA

Job Description

Administrative Assistant to join investment management firm in their Santa Monica office (hybrid work model, 3 days per week onsite – M-W onsite, Thur & Friday remote). 7:30-4:30pm

About you:

  • Must possess a positive attitude, and enjoy working in a fast-paced, collaborative & fun team environment.
  • Must have a 'can-do' attitude and a strong attention to detail.
  • Minimum of 3 years of administrative support experience working in a fast-paced environment.
  • Strong communication skills and positive attitude
  • High attention to detail
  • Proven organizational skills and ability to multi-task
  • Ability to work under deadlines and to accommodate last-minute changes
  • Team player with strong work ethic
  • Strong Microsoft Office skills (Word, Outlook, Excel, & PowerPoint)
  • Familiarity with Concur travel tool and Expensify or similar program helpful
  • Familiarity with Dealcloud helpful
  • Bachelor's degree highly preferred

About the job:

  • Provide administrative support to investment team members as needed.
  • Collaborate with other Executive Assistants
  • Coordinating and arranging travel plans and itineraries
  • Telephone coverage, greeting guests
  • Proactive calendar management
  • Scheduling internal and external meetings
  • Organizing and processing expense reports in a timely manner
  • Ordering supplies, according to inventory list and budget
  • Receiving and distributing mail
  • Liaising with building and/or technical support to request service
  • Coordinating and attending infrequent professional events (happy hours, dinners, Christmas parties, offsite events, etc.)
  • Other duties as required

Job Tags

3 days per week,

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